From Requirement Research to Acceptance: The Implementation Process of Office Furniture Customization Projects - A Case Study

Background Introduction

Anka Technology, a fast-growing internet enterprise, plans to transform its new office space from scratch into a hybrid environment integrating "open collaboration" and "private reflection". To meet the needs of brand image and employee comfort, Anka Technology decided to launch an office furniture customization project and invited professional manufacturers to participate in the implementation throughout the process.

1. Requirement Research: Precisely Grasping Pain Points

At the beginning of the project, the design team of the manufacturer conducted multiple rounds of interviews and on-site surveys with the core team of Anka Technology:

Space Measurement: Collecting dimensional data for workstation areas, conference rooms, and lounge areas;
Usage Scenarios: Statistics on the frequency of use of height-adjustable desks, partitions, and storage cabinets by different departments;
Brand Image: Determining the main color scheme, LOGO placement, and cultural wall design in combination with the company's VI manual.

2. Scheme Design: Balancing Functionality and Aesthetics

Based on the research results, designers delivered CAD floor plans and 3D renderings. Key solutions included:

Open Workstations: Using 1200×600mm height-adjustable desks with translucent screens below 1.2m;
Director's Office: Customized executive desks and solid wood leather sofas to create a stable atmosphere;
Multifunctional Conference Room: Selecting retractable conference tables with hidden sockets to meet the needs of 10–20 people.
After multiple reviews by the client, details were clarified and a design confirmation document was signed.

3. Material Procurement and Production: Quality Control

The manufacturer strictly selected materials according to E0-grade environmental protection boards and visited multiple auxiliary material suppliers:

Panels and Hardware: Certified by ISO9001 and BIFMA;
Fabrics and Coatings: Low-VOC spraying and breathable mesh fabrics were selected to ensure health and durability.
In the sample stage, the Anka Technology team tested the height-adjustable desks by sitting and conducting 60 lifting cycles. Mass orders were placed only after confirming no abnormal noise.

4. Installation and Debugging: Efficient Implementation

After production was completed, the manufacturer organized a professional installation team to enter the site:

Positioning and Assembly: Accurately placing according to the CAD layout, with an error of ≤5mm for each workstation;
Cable Management: Customized desktop wire grooves for unified wiring to avoid exposed wires;
Function Testing: Debugging the limit positions of height-adjustable desks, power supplies for conference tables, and wireless charging modules one by one.

5. Acceptance and Feedback: A Closed Loop of Iterative Optimization

After the installation was completed, Anka Technology and the manufacturer jointly carried out the acceptance:

Appearance and Dimensions: Checking that the color and texture of the furniture were consistent with the drawings;
Experience Testing: Employee feedback included "smooth sitting-standing switching" and "sufficient foot activity space";
Problem Rectification: Fine-tuning the height deviation of a small number of table legs and improving the user manual.
The overall project satisfaction reached 98%, and an official acceptance report was signed.

6. Conclusion

Through the full-process management from requirement research, scheme design, material procurement, production quality inspection, installation and debugging to acceptance feedback, Anka Technology successfully constructed an efficient, comfortable, and brand-characteristic office environment. This case fully demonstrates that only by strictly controlling each link and establishing a rapid feedback mechanism can an office furniture customization project be truly implemented from vision to reality.